TEXAS A&M UNIVERSITY

Texas A&M University

College of Education & Human Development

August 2007 Retreat Minutes

 Staff Advisory Council Retreat
Friday, August 17, 2007

Present: Linda Key, Amy Klinkovsky, Jill Mangum, Amanda Mather, Kathy May, Susan Morris, Diane Oswald, Susan Sassano and Lisa Yezak

Not Present: Kristy Anderson, Tanya Nading and Cyndi Schoen
________________________________________________________________________

Linda Key welcomed and recognized newly elected SAC representatives: Jill Mangum, Dean's Office; Amanda Mather, TLAC; Lisa Yezak, CDLR (assuming duties of Lyssa Garza) and Kristy Anderson, At-Large (Dean's Office).

An election for officers was held resulting in: Jill Mangum - chair-elect; Kathy May  - treasurer; Diane Oswald - secretary.

The by-laws were reviewed and a recommendation was made and passed by SAC as follows:
•    Modify the current structure of the Staff Advisory Committee from three at-large representatives to one. The two at-large representatives whose terms expire in August 2008 will not be replaced at the end of their terms.  The reason for this was because the by-laws direct the chair and chair-elect to also serve as at-large members representing all of the college's staff.
•    Change wording to reflect that department representatives who miss two consecutive meetings without sending an appropriate alternate will be replaced.
A committee comprised of representatives from each department/unit will be convened to develop the proposed changes for distribution to all college staff for approval.

The council reviewed SAC accomplishments for the 2006-07 academic year. It was agreed that the council had a highly productive year but members wanted to expand activities somewhat in the coming year.

The council discussed what SAC means to them and the following attributes were noted: Opportunities for networking, professional development, empowerment, voice, leadership, welcoming, marketing, service, recognition, relationship building, involvement and elevating or promoting the college's staff.

 
Considering what SAC means to participants, goals were defined in terms of committees for the 2007-08 academic year. Committees were established with goals and timelines as follows:

Committees Goals  Timeline 
Welcome
Chair, Kristy Anderson
kanderson@tamu.edu
458-3560
Members:
Amanda Mather

 1. Arrange welcome breakfast for new employees and dean.


2. Support departmental breakfasts with the dean.

3. Provide all new employees with welcome packets including SAC leadership list, roster and purpose statement.

4. Departmental representatives from SAC serve as "buddies" to new employees inviting them to attend picnic, holiday party, fall luncheon, SAC sponsored activities, etc.
 		 1. Once per semester with possible summer date as needed.

2. One departmental breakfast per year beginning with TLAC.


3. On-going




4. On-going
 
Staff Development
Chair, Jill Mangum
jmangum@tamu.edu
862-1564
Members:
Linda Key

 1.  Facilitate Staff Develop Conference.

2.  Sponsor half-day staff development workshop.

3. Offer brown bag sessions in support of professional development (one from each department/faculty led).
 		 1. March 2008


2.  Fall 2007


3. Hold 1-2 per semester
 
Scholarship
Chair, Linda Key
lkey@coe.tamu.edu
862-6649
Member:
Amy Klinkovsky
Anonymous Volunteers

 1. Give it away and add more money.

2. Perhaps include outside reviewers on the selection committee (maybe someone from financial aid).
 		 1 & 2. Move the award time to perhaps April/May. 
Community Service
Chair, Kathy May (EPSY)
kathyma@tamu.edu
845-8734
Members:
Susan Sassano
Susan Morris
Cyndi Schoen

 1. Raise more money.

2. Have more involvement in SECC.

3. Keep doing what we're doing.

4. Coordinate food drive.

5. Bring donations to staff conference as was done last year.
 		 1-5. Coordinate one service/charitable activity per month (i.e. care package for soldier, school projects such as stuff the bus, etc.). 
Recognition
Chair, Cyndi Schoen
cschoen@tamu.edu
845-5311
Members:

 1. Make all of the staff aware of recognition opportunities/results.

2. Include recognitions on the Web site.

3. Create "Attaboy" or Spotlight awards for staff (monthly perhaps).
 		 1-3. On-going 
Networking **New**
Chair, Diane Oswald
doswald@tamu.edu
845-5355
Members:
Lisa Yezak

 1. Provide opportunities for networking by job title for individuals with similar positions.

2. Encourage better working relations among staff .

3. Coordinate "Fabulous Friday" (a social time for staff).

4. Provide intermittent opportunities for staff to gather. 		 1. Ongoing



2.    Ongoing


3.    Fall 2007


4.  Ongoing
 
Communications
**New**
Chair, Amy Klinkovsky
amyk@tamu.edu
847-9018
Members:

 1. Expand current communications.

2.  Maintain SAC site on college Web site.

3.  Publicize events.

4.  Publish monthly SAC newsletter.
 1. On-going

2. On-going

3.  On-going

4.  Monthly
 


 
The 2008 Staff Development Conference will be planned using the current committee structure to develop a program with broad appeal.  Jill and Linda will meet before September 1 to discuss plans for organizing committees so conference planning can begin.

The council reviewed a survey that will help determine the awareness and success of the current SAC communications with members.  Following SAC feedback and edits, the survey will be distributed college-wide to staff.

The budget was reviewed and it was confirmed that the college would fund SAC at the same level as last year.

There was discussion of the Peggy Ritchey Scholarship. It was noted that there was enough interest earned on the principal of this endowed scholarship to provide a $1,250 scholarship (up from $1,000). The council agreed to raise the award amount as stated.

The following dates and hosts were confirmed for future SAC meetings (please note that unless otherwise advised, the meetings will all be held at 8:30 a.m.):

September 13 - Dean's Office
October 10 - TLAC
November 8 - EAHR
December 12 - EPSY
January 9 - CDLR
February 13 - HLKN
March 6 - TLAC
April 9 - TCAL
May 14 - Dean's Office
June 11 - EAHR
July 9 - EPSY
August 13 - CDLR

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